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February 16, 2010 Minutes

Board of Trustees
Fargo Public Library
Minutes of February 16, 2010

Present: Richard Zeck, John Dietz, James Council, Helen Levitt     
Others:  Mike Williams, City Commission Liaison
Staff:         Tim Dirks, Greg Gilstrap, Ginny Mueller     

The meeting was called to order by Vice-President, Richard Zeck, followed by all present introducing themselves and stating what book they are presently reading.

Order of Agenda
After agreeing to move Item A. Revision to Rules of Conduct Policy under New Business to immediately following the Minutes of January 19th, the order of agenda was approved.

Minutes
Minutes of the January 19th regular meeting were approved.

New Business
A.       Revision to Rules of Conduct Policy

Tim Dirks presented the draft of changes to the Rules of Conduct presently in place.  He explained that the first item changed the rule from “no smoking” to “use of all tobacco products” being prohibited.  The second item allows for consumption of food within reasonable limits within the library.  The third item states that photography and video recording within the library must have prior approval of library administration.  Helen Levitt made a motion to approve the revision to Rules of Conduct Policy.  John Dietz seconded; motion carried.

Staff Report
Greg Gilstrap thanked Steve Hubbard for presenting the staff report the previous month.
Children’s Department –
•      Hobby Day was well attended with over 80 people coming in and trying a hobby.  Included were presenters for crocheting, RC flyers, chess, legos enthusiasts, juggler, karate, and needle work.
•      All-Day Chess Tournament attracted 22 participants
•      Storytime with Miss North Dakota is a new event that we’ll continue through April. 
•      Puzzlers & Brainbusters – we celebrated National Puzzle Day with board games, puzzles and brain teasers.  Over 50 people exercised their brain.
•      Monster Truck Storytime – we partnered with the FargoDome and had a monster truck driver read stories.  Children were able to have their picture taken with him and he signed autographs. Over 70 people attended.
•      Hearts and Hugs – our Valentine’s Day craft open houses took place at all three locations, with 80 people coming to make a crafty valentine.
Reference –
•      Participating in the interview process for Librarian I position
•      Teaching computer classes at both Carlson and Main
Upcoming events –
•      Preschool Storytime weekly at Main and Carlson
•      Northport Classic Book Club and Current History Book Club
•      Teen Movie Event (Harry Potter & the half-Blood Prince) at Carlson
•      Reading Therapy Dogs are at Main once per month
•      World Music in Winter featuring “Silver Roots” at the Main Library
•      Computer Classes

Director’s Report
Tim Dirks referred the Board to his written report.  He also stated that 3 on-site interviews for the Library I position have been completed.  Follow-up with reference calls before a decision and offer can be made.

Statistical Reports
January Usage

Overall, the Library’s January circulation is up almost 28% over January, 2009, which reflects over 18,000 items.  Door count, program attendance, volunteer hours and web page hits have all increased over 2009.

January Financials
At the end of January, approximately 8.47% of the 2010 budget has been encumbered or expended.  Revenue collected at all three locations totaled over $10,000.00 in January.  The balance of the Special Project Funds increased to $21,412, due to the $5,850 check from the Friends of the Fargo Public Library, given in conjunction with the Gates Grant.  This is a $10,000 grant which we’ll receive this year in order to purchase a laptop lab for the Main Library.

Friends of the Library Report
There was no report.

New Business (Cont.)
B.      Library Emergency Operations Responsibilities

Tim Dirks informed the Board that he and Beth Postema have met with Leon Schlafmann, Emergency Services Coordinator, regarding the duties they would like the Library to handle in the case of a spring flood.  Those duties include:
1.      Remain open
2.      Staffing a City Info Phone Bank, which may include 6-8 telephones
3.      Updating the Incident Action Plan with information gathered from departments and individuals, making it available on the EOC website and at press conferences
4.      Setting up and maintaining a flood info center at each Library location
If there is a major flood event, staff will be dividing their time between their regular jobs and flood duties.  Extra security staff will be available.

Public Comment
There was no public comment.

Next Board Meeting
The next regular Board meeting is scheduled for Tuesday, March 16, 2010, at 4:00 p.m. in the City Commission room. 

The meeting adjourned at 4:33 p.m.

Respectfully submitted,

Ginny Mueller