April 8, 2009 Minutes
Fargo Public Library Building Committee
April 8, 2009
10:00 AM
River Room, Fargo City Hall
200 North 3rd St., Fargo, ND 58102
Members present: Michael Williams, Tim Dirks, Pat Zavoral, Herb Snyder
Others present: Richard Moorhead (Image Group), Ginny Mueller
Michael Williams called the meeting to order.
Order of Agenda
Motion made by Herb Snyder and seconded by Tim Dirks to approve the order of agenda; motion carried.
Minutes
A correction was noted that the March 16th meeting adjourned at 8:55 AM rather than 3:55 PM as shown in the minutes. Motion made by Tim Dirks and seconded by Herb Snyder to approve the corrected minutes for the March 16, 2009 meeting; motion carried.
HVAC Commissiong/Filtration Testing
Jeff Mandyke of MS&R has been in contact with McFarlane’s of Grand Forks. They have presented a proposal to perform Infiltration Testing as outlined in the specifications and in accordance with ASTM E-779 for $6200. Herb Snyder made a motion to accept the proposal, contingent upon the architect’s review and approval. Pat Zavoral seconded; motion carried.
Change Order Review
A change order was presented for $1904.00 to add stack end panel signs and donor wall signs by SDDI. Motion made by Pat Zavoral to approve change order; seconded by Herb Snyder; motion carried.
Further change order review was moved to later in the meeting.
Dunn Bros. Lease Agreement
The contract drawn by the City Attorney between the Fargo Public Library and Dunn Bros. Coffee was presented. Tim Dirks noted that issues raised earlier had been resolved, such as their space being open only when the library is open and signage must be approved by the library. Pat Zavoral moved to approve the contract; seconded by Herb Snyder; carried.
Punch List Inspection Report
A Final Inspection Report was presented by Richard Moorhead. The revised liquidated damages date resulting from a change order was Monday, April 6th. All major issues have been completed, but there are areas that still have minor work to be completed or corrected. The building must be thoroughly cleaned prior to April 20th, when a service group will be utilizing a meeting room and taking a tour. A motion was made by Pat Zavoral that the library must be complete, including thorough cleaning, by April 20, 2009 and if everything is not complete, liquidated damages are retroactive to April 6, 2009. Tim Dirks seconded the motion; motion carried.
New Main Utility Payments Review
There was discussion on whose responsibility it is to pay the Xcel Energy bill after February 28, 2009 and the repayment of a credit balance Fargo Public Library had with Xcel Energy at the start of the building project. Pat Zavoral made a motion to propose reimbursement of the credit balance from Meinecke-Johnson to the library in the amount of $1676.60 and split 50-50 the Xcel Energy charges after March 1st until April 20th, or until such date that Meinecke-Johnson can demonstrate completion of the building. Tim Dirks seconded the motion; motion carried.
Change Order Review (continued)
Richard Moorhead presented a Project Cost Summary, including Outstanding Change Orders and Proposals. The Ceramic Tile Mural was previously approved for $25,873.00. Pat Zavoral made a motion to approve outstanding change orders as follows:
General Construction
Vertical Grab Bars $405.00
Depository Signs $254.00
Mural Corner Guard $296.00
Mechanical Construction
Floor Heat Control $4148.00
(for both Carlson and Main-
not to exceed $4100.)
Sump Pump Alarm $1278.00
Wellspring Connection $1876.00
Electrical Construction
Floor Box @ Children’s Area $328.84
Tim Dirks seconded motion; motion carried.
Adjourn
The meeting adjourned at 10:43 AM.
Respectfully submitted,
Ginny Mueller