December 11, 2008 Minutes
Library Building Committee
December 11, 2007
Present: Pat Zavoral, Beth Postema, Betty Kerns, Richard Moorhead, Michael Williams, Linda Coates, Helen Levitt
Absent: Herb Snyder
The meeting was called to order at 4:04 p.m.
Betty Kerns moved to approve the building committee minutes of October 9, 2007; Pat Zavoral seconded the motion. The motion carried.
Old Business
Architect Richard Moorhead reviewed the construction process and substantial completion of the Carlson branch. He briefly noted items that remain to be completed such as a sign at the parking lot entrance.
New Business
Review of Change Orders—Main Library
A packet of all change orders to date was distributed to committee members. Richard Moorhead reviewed all previously approved and pending change orders for the New Main Library. Change orders G2, M1 and E1 are no-cost change orders establishing the date for substantial completion and implementation of liquidated damages. Change order G3 included the deduction for the TPO roofing, and the increased costs for site utilities, additional excavation work, and engineered fill for a total increased cost of $107,626. Michael Williams moved to approve Main Library change orders G2, G3, M1 and E1 as presented. Betty Kerns seconded the motion; the motion carried.
Review of Change Orders—Carlson Branch
Change order EQ1 addresses the omission of the teen shelving in the original bid for the shelving contract. Richard Moorhead characterized it as an honest mistake. Even with the change order amount, Direct Office Solutions would still have been the low bid. Michael Williams moved to approve change order EQ1; Betty Kerns seconded the motion. The motion carried.
Pat Zavoral reported that there was a change order for $9,846 for increased costs for laying the fiber network to Carlson. That change order has been approved by Ron Gronneberg of the IT department and will be paid out of start-up funds. Pat and Beth Postema also reported that there is a current invoice from the Park District for $120,000 for the replacement/removal of the basketball courts which had been on the Clapp Park site. There previously had been a deduction from the general construction contract when the Park District had opted not to replace a basketball court elsewhere within the park and preferred to receive a cash payment instead. Pat will further discuss these amounts with administrators from the Park District.
Richard Moorhead reviewed the various items included in change order G4 which totals $36,261. Many of these changes were due to code compliance or were items with allowances within the budget but were not part of the original construction contract. Michael Williams moved to approve change order G4 pending completion of signatures; Pat Zavoral seconded the motion. The motion carried. Richard then reviewed the miscellaneous change orders to the electrical construction contract. Michael Williams moved to approve change orders E3, E4, and E6 for a total of $17,852. Change order E5 had been previously approved. Helen Levitt seconded the motion; the motion carried.
Richard outlined construction schedule for the New Main for the winter months. Progress is on or ahead of schedule, but there are always unforeseen things. There will most likely be a change order coming regarding the connection to the storm sewer caused by the heavy level of underground infrastructure on the site.
The meeting adjourned at 4:48 p.m.
Respectfully submitted,
Beth E. Postema