February 20, 2009 Minutes
Fargo Public Library Building Committee
February 20, 2009
8:30 AM
River Room, Fargo City Hall
200 North 3rd St., Fargo, ND 58102
Members present: Michael Williams, Herb Snyder, Tim Dirks, Pat Zavoral
Others present: Richard Moorhead (Image Group), Ginny Mueller, Isaac Poku (representative from Dunn Bros. coffee), Chet Gebert
Michael Williams called the meeting to order.
Chet Gebert explained that he is a veteran of the Navy and was wondering where the USS Fargo, located in the old library prior to destruction, was being stored and what the plan is for its display. Tim Dirks will research and follow up with Chet.
Order of Agenda
Motion made by Herb Snyder and seconded by Pat Zavoral to approve the order of agenda; motion carried.
Minutes
Motion made by Herb Snyder and seconded by Tim Dirks to approve the minutes of the January 21, 2008 meeting; motion carried.
Review of Change Orders
Change Order Proposals for the new Main Library
Richard Moorhead presented a Project Cost Summary, including the outstanding change orders and proposals.
Tim Dirks made a motion to approve change order for Mechanical Construction as follows:
ADA Water Cooler Aprons $ 922.00
Additional Sprinkler Heads $3093.00
Motion was seconded by Herb Snyder; motion carried.
Richard Moorhead distributed the Pre-Final Inspection Report, listing the items which were found to be in need of completion and/or correction during a site observation on February 16, 2009. Further, there was discussion on items that would be excluded from the initial date for liquidated damages.
No action was taken on the General Construction outstanding change order at this time.
Review of Signage Bid Recommendation
The completed Bid Tabulation was distributed. Tim Dirks noted that 2 bids were submitted per instructions in the bid packet. There was discussion on the timeline for completion of the signage. With the anticipated approval of the City Commission on Monday evening, the signage will be completed prior to the library opening. Pat Zavoral made a motion to accept the bid of SDDI Sign Systems for Base Package A, Base Package B and Alternate 1 Carlson Exterior Sign for a total of $83,855.37. Herb Snyder seconded the motion; motion carried.
Review of Coffee Vendor Proposal
Isaak Poku, representative of Dunn Bros. Coffee, was present. Tim Dirks stated that items from Dunn Bros.’ initial proposal which were counter to the RFP, specifically signage and hours of operation, have been resolved. The only item that requires action at this time is the cost of build out space for Dunn Bros. Their initial proposal estimated $10,000 for the build out, but architect’s estimates are higher. There was discussion on the work necessary and what Dunn Bros. is willing to invest. Herb Snyder made a motion to approve the bid of Dunn Bros. Coffee, putting a cap of $10,000 on the library’s share of the cost of the build-out, and having final approval of the plans for the coffee vendor area prior to construction. Tim Dirks seconded the motion; motion carried.
Richard distributed materials regarding Commissioning, the documented process of ensuring that systems are designed, installed, functionally tested and capable of being operated and maintained according to owner’s operational needs. Discussion took place on the type, amount and expense of commissioning feasible for the new building. There is $43,598 remaining in the testing allowance at this time. The University of North Dakota and Grand Forks County have had commissioning done on buildings. Representatives from both places will be contacted regarding their experience with commissioning and possible RFP samples to help define the scope of the work. Further discussion on this topic will continue at the next Building Committee meeting on Monday, February 23, 2009 at 8:00 AM.
Adjourn
After the meeting adjourned, the committee toured the New Main building.
Respectfully submitted,
Ginny Mueller