January 21, 2009 Minutes
Fargo Public Library Building Committee
January 21, 2009
10:00 AM
Fargo City Commission Chambers
200 North 3rd St., Fargo, ND 58102
Members present: Michael Williams, Herb Snyder, Tim Dirks
Others present: Richard Moorhead (Image Group), media, Beth Postema, Ginny Mueller
Michael Williams called the meeting to order and declared a quorum.
Order of Agenda
Motion made and seconded to approve the order of agenda; motion carried.
Minutes
Motion made and seconded to approve the minutes of the December 9, 2008 meeting; motion carried.
Review of Change Orders
Change Order Proposals for the new Main Library
Richard Moorhead presented a Project Cost Summary, including the outstanding change orders and proposals.
Change order G-8 (Finger Joints; Blocking; Wall Integrity; Retainer; Horizontal Blinds; Chiller Screen; Horton Operator; Hand Rails; Code Review; P.H. Sheathing; Soffit @ 220; Book Drop; White Ash; Desks, Display) was previously approved and resulted in a credit of $11,682.00. Change order G-9 (Motorcycle Pad Credit; Revise opening 103; Canopy Ventilation; motorized shades; ‘GG’ light foundation; Stair No. 1 Rods & Collars) for $18,482.00 was previously approved. Change Order E-2 (Security: Dimmers, “EE’ Lights; Chases; Horn/Strobe Credit; Revision at 206, 213 & toilets; Type ‘P’ Lights at Stair No. 1) for $22,642.14 was previously approved.
Herb Snyder made a motion to approve change orders to be known as G-10 and E-3, as follows:
Change Order G-10
General Construction
• Revise east access ramp foundation $4,063.00
• Increase width of exit sidewalk/steps $ 851.00
• Ceramic Tile Mural $25,837.00
• Hardware Revision @ Door 136 $1,317.00
• Exterior Stair Railings $3,337.00
• Soffit @ 207-213 $2,695.00
• Terrazzo Base @ 101, 102 & 166 $2,713.00
• S.S. Collars @ Stair No. 1 $1,183.00
• Cast Plastic Countertops @ 160, 161, 217 & 218 $5,579.00
• CPU Shelves $2,681.00
Change Order E-3
Electrical Construction
• Exterior Signage Rough-in $2,751.80
• Poke through devices $8,073.70
Excluded from the motion are the following items listed on the General Construction of the Project Cost Summary
• Relocation of Stair No. 1
• Locks @ 206A, 107A & !07B $5,189.00
• Brick Ledge $2,861.00
• Parking Lot median $23,793.00
• Remaining Testing Allowance ($43,598.00)
Motion was seconded by Tim Dirks; motion carried.
Tim Dirks made a motion that would authorize Richard Moorhead to negotiate the cost of locks @ 206A, 107A & 107B. Herb Snyder seconded the motion; motion carried.
Richard Moorhead stated that the contractor is confident that the February 15th completion date will be met.
Herb Snyder moved to accept the Change Orders for FF&E as follows:
• Brown & Saenger $4,279.40
• Christianson’s $29792.72
• Hannaher’s $141,153.18
• InterOffice $8,013.16
These change orders still put the interior furnishings projection $271,341.26 under budget. Tim Dirks seconded the motion; motion carried.
Review of Moving Services Proposals
Tim Dirks made a recommendation and motion to approve the bid of Hallett Movers for moving services, based upon the cost, their past experience in moving libraries and Fargo Public Library’s past experience with them for the move to the Carlson Library. Herb Snyder seconded the motion; motion carried.
Review of Coffee Vendor Proposal
Dunn Bros. is the lone vendor offering a proposal, and some of the items in their proposal are counter to the RFP. Tim Dirks will meet with Dunn Bros. to negotiate terms.
Adjourn
Meeting adjourned at 10:35 AM.
Respectfully submitted,
Ginny Mueller