October 12, 2006

Members present: Linda Coates, Mike Williams, Pat Zavoral, Herb Snyder, Beth Postema
Others Present: Richard Moorhead of Image Group, Jack Poling of MS&R, City of Fargo staff, public, and media
Members absent: Michael Sebille, Helen Levitt

I. Minutes
Pat Zavoral moved to approve the minutes of May 26, 2006, and August 17, 2006, as presented.  Herb Snyder seconded the motion; the motion carried.

II. Old Business
The groundbreaking of the Dr James Carlson Library took place October 5, 2006, with an expected completion date of early fall 2007.

Updated budget sheets were distributed with overall project budget at $16,923,845.  Included in the presented budget is an assessment of the current structure of the main library.  As the project proceeds, the budget figures are more firm.  An adjustment for relocating four basketball courts will reduce the acquisition costs for the Dr James Carlson Library approximately $20,000.

Temporary Facility
A draft lease is currently under review for the temporary location at 408 Roberts Street.  Design development is continuing for the main library.  From the September 26 meeting with architects, they determined deconstruction can start prior to the April timeframe previously quoted.  A clean empty shell could be ready as soon as February 1, 2007.  With this timeline in mind and pending board approval, the main library will be closing December 23, 2006, with six weeks to move to the temporary downtown site and the public safety building.  10% of the collection will be housed at the Roberts Street location.  The rest of the collection will be in storage at the public safety building. 

The ground floor of the public safety building will house boxes on pallets for the collection.  The second floor will have a false wall, flooring, and air handling installed with space for eight people.

Fundraising Update
The goal remains $3 million.  With the million dollar donation, the campaign is one third of the way to meeting that goal.

III. New Business
A LEED certification outline and proposal was distributed.  There are a probable 30 credits that would be achieved with little adjustment to the current design and construction approach.  The silver rating would require 33 credits and the gold rating would require 39 credits.

Basic commissioning is $42,000 while enhanced commissioning is $69,000.  The design fee for LEED application and review is $31,000.  Cost of certification is $2,400.  The approximate cost for a LEED certified design is in the range of $75,400 and $102,400.

The committee will have two weeks to research funding possibilities and feasibility of the certification process.  A decision will be made at the next meeting.

IV. Next Meeting
The next meeting will be October 26, 2006, at 4:00 p.m. in the City Commission Room.  The meeting was adjourned.

Respectfully submitted,
Monique Andresen