October 26, 2006 Minutes

Members present: Linda Coates, Mike Williams, Pat Zavoral, Herb Snyder, Helen Levitt, Beth Postema
Others Present: Marcia Pulczinski of Image Group; Jack Poling, Derek Williamson and Jeff Weiss of MS&R; David Baker of Hodge Cramer & Associates; City of Fargo staff; public and media
Members absent: Michael Sebille

I. Minutes
Herb Snyder moved to approve the minutes of October 12, 2006, as presented.  Pat Zavoral seconded the motion; the motion carried.

II. Continuing Business
A revised outline and proposal was distributed.  Design fees for silver certification are $88,000 and gold certification design fees are $104,000.  This represents a larger number than previously presented after a line by line review.  Basic commissioning remains $42,000.  The architects will integrate as many elements into the design as they can whether or not certification is sought.  The larger elements of geothermal heat and green roof would cause delays in the process at this point.  In looking at the list, 54 credits could reasonably be achieved.

Mike Williams reported other stakeholders have stated the environmental elements are more important than actual certification.  The state office of renewable energy has a grant possibility in the range of $60,000 to $70,000.  Xcel Energy has $2,000 left in the grant fund this year.  Next year the grant process could provide up to $60,000 to $70,000.  Neither grant source is contingent on LEED certification or a green roof, but both require demonstrable elements.

Possibly a portion of the roof could be green and accessible to the public as a learning experience.  The most logical portion of the roof would need to be identified.  The scenic east side of the roof is used for a chiller which gets very loud and may not be conducive to patron interaction.  Operational concerns arise with access to the roof.  Materials taken to the roof could be lost, and supervision of the area would be required.  Beth Postema will research roof terraces and the effect on operations for libraries that have them.  An alternate bid will be presented in the bid process for a partial green roof.  This will not delay the design process.

The green space between the library and civic center is not a large enough area for geothermal heat.  The parking area has several utilities that would need to be moved if used for geothermal.  For that reason, along with potential future development issues, the geothermal heat project is rejected.

Mike Williams moved to not pay for LEED certification but strive to meet as many elements of LEED certification as possible in the design for possible certification at a later date.  Helen Levitt seconded the motion; the motion carried.

III. New Business
The Public Safety Building fit up will go through the bid process as it will be greater than $50,000.  The timeline for availability is February 1, 2007, for office and storage areas.  The collection may be able to move, but office staff would not move until after that date.  The main library building then could be empty by February 15, 2007.  This will not affect bid opening the second or third week of January for the main library.

The library board approved closure of the main library December 23, 2006.  The move will happen in three phases.  First local office movers will move shelving and furniture into the Roberts Street location.  Then the large move of the collection will take place to both Roberts Street and the Public Safety Building.  Finally, office movers will move furnishings into the second floor of the Public Safety Building.  Frequently asked questions will be developed and added to the library web site regarding the transition, move, and donations.

David Baker reported the campaign cabinet is currently in the phase of calling prospects for major gifts.  The public phase is not ready to role out yet, but the library will readily accept any donations at any time with gratitude.  An insert in utility billing will be a part of the public phase.

Pat Zavoral moved to approve a change order for basketball court reconstruction of $42,000.  Mike Williams seconded the motion; the motion carried.

IV. Next Meeting
The next meeting will be as needed.  The meeting was adjourned.

Respectfully submitted,
Monique Andresen