Tuesday, June 24, 2008 at 8:00 a.m.
Historic Preservation Commission Regular Meeting
City Commission Chambers, City Hall
1. Approve Minutes – May 20 meeting
2. Review Oak Grove Survey Proposal
3. State Hist. Society of ND – July Meeting in Fargo
4. Other Business
5. Liaison Reports
• Planning Commission – Christine Kloubec
• Board of Adjustment – Paul Gleye
• House Moving Board – Paul Gleye
• Housing Rehab – David Shultz
• Renaissance Zone Authority – Peter Moynihan
5. Next Meeting – July 15
The Regular Meeting of the Historic Preservation Commission of the City of Fargo, North Dakota, was held in the City Commission Room at City Hall at 8.00 o’clock a.m., Tuesday, June 24, 2008.
The Members present or absent were as shown following:
Present: Chairperson David Shultz, Claire Strom, Andrew Nielsen, Christine Kloubec, Peter Moynihan, Paul Gleye
Absent: Melissa Sobolik
Chair Shultz called the meeting to order.
Item 1. Approve Minutes of the May 20, 2008 Regular Meeting
(8:03 a.m.) Hearing no changes, the minutes stand approved as presented. All Members present voted aye and the motion was declared carried.
Item 2. Review Oak Grove Survey Proposal
(8:04 a.m.) Dawn Mayo briefed the Commission on the Oak Grove survey proposal process. She stated one proposal was received from Steve C. Martens; Architect. She added Mr. Martens has had prior experience working with the Historical Society. She said the only concern is his cost is greater than the funds available.
Christine Kloubec asked whether the information he provides answers the specifications the Commission needs in relation to the survey.
Ms. Mayo answered she feels the proposal meets the standards. She also stated there has been discussion regarding the forms. Mr. Martens said that if the site forms could be revised to eliminate some repetitive data entry, the costs for the survey could be reduced. Ms. Mayo has been in contact with the State Historical Society regarding this issue and they are willing to shorten their forms.
David Shultz questioned whether there are any concerns to be aware of with receiving only one proposal.
Ms. Mayo answered she will check to see if that presents a problem. She stated that 6 or 7 requests for proposals were mailed to the list of qualified contractors from the State Historical Society. She recommended if the Commission is comfortable with Mr. Marten’s proposal, to accept his proposal, pending that a revised contract price can be negotiated.
Christine Kloubec moved to approve Mr. Marten’s proposal, pending the price adjustment. Second by Andrew Nielsen. All members voted aye and the motion was declared carried.
Item 3. State Historical Society of ND Meeting
(8:10 a.m.) Dawn Mayo received a news release from the State Historical Society of ND inviting the public to participate in a statewide planning project. The State will gather the public’s views on future directions for the North Dakota Historic Preservation Program and will use the information in developing the next edition of the State Historical Preservation Office’s Comprehensive Historic Preservation Plan. The letter states that a meeting will be held in Fargo as well. Ms. Mayo stated the date for the Fargo meeting has not yet been set but will inform the Commission once it has been determined.
Ms. Kloubec suggested calling Walter Bailey for a contact list of the agencies of interest detailed in the letter. She stated she will help draft a letter to potential participants if one cannot be provided.
Ms. Mayo stated she will work on gathering a list of participants to notify of the upcoming meeting.
Item 4. Other Business
(8:15 a.m.) Dawn Mayo updated the Commission on the Detention Center property. She stated the owner was not present at the June Planning Commission meeting so the item has been tabled. She stated a neighborhood meeting was held prior to the June Planning Commission meeting, and the owner was present at that time. She said the neighbors were supportive of the proposed zoning change as long as the property is well managed. She added she will continue to give updates as the project progresses.
Ms. Mayo stated she hopes to have sub-committee meetings sometime in July.
Chair Shultz announced the Vice Chair position of the Historic Preservation Commission needs to be filled and recommended Paul Gleye for the position. Claire Strom moved to approve Paul Gleye as Vice Chair. Second by Andrew Nielson. All members voted aye and the motion was declared carried.
Chair Shultz presented a plaque to Claire Strom and thanked her for her time and service while working on the Historical Preservation Commission. All Members concurred.
Paul Gleye stated he would like to change the date of the Historic Preservation Commission meeting. Discussion will follow at a later date.
Item 5. Liaison Reports
(8:14 a.m.) There were no liaison reports presented.
Item 6. Next Meeting
The next meeting is scheduled for July 15, 2008.
The time at adjournment was 8:19 o’clock a.m.